6/28 Notes

Written By culture/Math

Operations and Research

We first worked on hands-on research and data entry, followed by a discussion on how to streamline our workflow for future volunteer training.

Research and the List

We discussed the workflow from the last meeting and how to expand it to help gain assistance with research and entry.

During our time as a team, we worked to add venues to the venue list and events to the event list, and then to upload them to our site.

The process is as follows:

  • Volunteers can use the venue list to capture events, putting them into the spreadsheet (note: there should always be a double-check that events within 1–2 weeks of the research are not already on the site).

  • Once this research is done, the spreadsheet can be sorted to show the closest event first.

  • Events can be put directly into our site via https://thevisualist.org/submit/.

Creating a System for Regular Research

We honed our system a bit, and now we need to consider how to get people trained and using it.

Jackie agreed to create some documents to assist with this, and they are now here: https://drive.google.com/drive/folders/1jx6MSRE1JMZcL9F7rUJ6VqWvx761SG80?usp=sharing

We will be talking about this at our next meeting, which will give us a basis to talk about how to do regular volunteer calls and stay connected.

Marketing the Site to More People

(This is from the 5/17 meeting and is being passed along to the next meeting)

We need a way to market the site to folks who may not know about it. We would like to create a double-sided flyer: one side focused on finding events and the other on submitting events.

Meg took this task over and will have cards at our next meeting.

Next Meeting

July 12, 10:00–11:00 AM at Spudnik Press

Homework

Fundraising

We focused mostly on discussing a fundraiser at this meeting.

While a bake sale still feels like a good idea, having a venue already with entertainment and possibly a bar might be easier for a small number of people to execute. We are thinking of November for timing and will hopefully pick a date shortly.

Possible Venues

  • The Color Club

  • Kimball Art Center

  • Walls Turned Sideways

  • Bacci, Bowling, Arcade

  • Others?

Marketing and About Us

(This is from the 5/17 meeting and we have moved this discussion to the next meeting)

It is clear we are not communicating about ourselves as effectively as we need to, and that our current passive donation methods are not working because they are buried at the bottom of the newsletter or About page.

We need a strong, clear pitch for why we are important and what we do. Vesna has created a draft to review here: https://docs.google.com/document/d/1Ks3jRgB0ksbdsd4PIf7GB7EwQKzKyUJt/edit?usp=drive_link&ouid=105493607370560104216&rtpof=true&sd=true

Next Meeting

July 12 at 10:45 AM at Spudnik Press

Homework

Web Development

Meg and Michael met with Angela and Brendan from Made with Best Practice to see if there is a possible partnership there.

We moved some of this conversation to July 12, when Manny and Joelle are able to join.

Hosting Research

We tabled the hosting research until Manny is able to join us and distributed some previous documents we had created about what could be included in a new site, along with our style sheet and a grant application we wrote about developing a new website. (It was rejected, but there is some useful information in it.)

Joelle will attempt to create wireframes and a map of our current site.

Next Meeting

July 12 at 11:30 AM at Spudnik Press

Meg and Michael will talk about the proposal from Made with Best Practice to see if there is a possible partnership there.

Jon can report on his findings

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